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Board Meeting Minutes
February 13, 2020

Call to Order:  President Bob Barnard called meeting to order at 8:30 a.m.

Prayer and Pledge of Allegiance:  Jim St.John

Present:   Aldridge, Ashby, Barnard, Gaines, Kivela, McDonald, Potell, Rayne, St. John, Toth, Walschburger
Absent:      Beale, Scheibe, Zoch

Parliamentarian – Bill Elkin

Sergeant at Arms: Robert Crane 

Determination of Quorum: A quorum was present.

Treasurer’s Report and Minutes of Previous Meeting: 
Motion by Potell, 2nd by Walschburger to approve the Minutes and the Treasurer’s Report as printed.  Voice Vote.  Motion Carried.

President – Bob Barnard
•Introduced Jeremy Garber, SpotShotter Project Manager, in charge of finding locations and managing employees.  SpotShotter is able to detect 90%+ gunfire incidents with a precise location in less than 60 seconds to significantly improve response time and officer safety and awareness.   Chief Acevedo approved a pilot program in southeast Houston.  Garber would like several retired officers to help contact property owners who would be willing to mount the SpotShotter device on their buildings.  Approximately 100 American cities currently use this system.
•A Mission Statement should be clear, concise and useful.  The board worked on formulating a mission statement that would define the HPROA.
•Motion by McDonald, 2nd by Aldridge to accept “We are a professional and social organization of retired officers and concerned citizens dedicated to safeguarding pensions, insurance and member well being.” as the Mission Statement for the Houston Police Retired Officers Association.   Voice Vote.  Motion Carried.
•The HPROA Office Secretary Cathy Buckles is working on a detailed job description of her duties, responsibilities and office procedures as part of the board’s cross training program. 
•The PAC met with Council Members before and after the elections.  The newly elected Council Members stated they would continue their support.
•Mary Nan Huffman is a candidate for Harris County District attorney.  She currently is on the legal staff of the HPOU and previously served as Prosecutor in the Montgomery County District Attorney’s office.  She will attend todays business meeting and the PAC will make a donation to her political campaign.

•Discussed placing the names, pictures and positions of the board of directors in the Retired Badge.
•Approved 16 new members:
•James ChapmanDavis Criswell
•Peter W. Hamilton
•Stephen Howard
•Warren Jones
•Donald W. Kelley
•Robert Q. King
•James Marvella
•Griff Maxwell
•Charles Reagle
•Herlinda Reutzel
•George Shaw
•Kenneth Szymczyk
•James Thomas
•Silvia Trevino
•Glenn Yorek
•Barbara Schwartz – Sponsor Sandra Kline
•Motion by Rayne, 2nd by Toth to approve the new regular members and place the associate member application on the website for one month.  Voice Vote.  Motion Carried.

Executive Director – Anthony Kivela
•Discussion about obtaining information on Medicare providers, simply for future use in case the City substantially increases retiree Medicare premiums.  Roy McDonald provided a contact for a national vendor.  Steve Toth and Kivela had a fact-finding conference call with the company management.  Additionally, we have reached out to a FOP Medicare provider and will bring more information to the table in the future.  
•Membership Analysis:  Delayed until the next meeting.  One item suggested was that E.J. Smith’s team should move the sign in table closer to the entry door in order to get a more accurate headcount.  Many people bypass it now and do not sign in.  With an accurate list, the membership committee can check the names during the meeting for those needing to renew or join.  
•More contacts were made to the City Human Resources with management personnel.  The HPROA already has a superior and close working relationship with the H.R. Retiree Unit’s Department heads and supervisory personnel.  This has been expanded to include mid-management.  
•Kivela was asked and agreed to serve another two-year term on the City Health Benefits Advisory Committee as a retiree representative.
•There has always been a “Donate in Honor Of...” link on the website, but it was not capable of accepting credit card donations.  This has been expanded to take credit card donations and a link on the footer of most web pages was added.  No board opposition, but there will be an action item added to the next board meeting agenda as to how to best mention this in the Retired Badge.
•Donations received for a table set-up at the Houston Reunion.  Vendors may set up a table, with no expectations of making a reunion presentation without prior approval.  Vendors may be asked to return for a later monthly membership meeting table set-up or short presentation if it is in the best interest of the members.  
•Discussion on the vendor who supplies our logo wear.  It was reported that the owners retired after flood and health issues over a period of time.  The vendors will still do printing, which is their primary business.  Accordingly the HPROA will temporarily have no vendor handling logo wear.  Recommendation by Ed Aldridge to contact he HPOU vendor.  Tabled for further discussion.  Note: HPROA made no commissions off the merchandise that was sold.  

Old Business –
•Rayne – Discussion regarding replacing Liberty Mutual for auto/home/life insurance.  Sal Lopez, an independent agent who previously worked with HPROA members, has expressed interest in assisting our members with their insurance needs.  He will attend the March meeting.
•Toth – Provided samples of a tablecloth and placemats for the Honor Table.
•St.John and Potell – Discussion of the welcome gift bag for guests and new member attendees.  The gift bag will include a variety of items.
•Motion by St.John, 2nd by Aldridge to allocate $800 to purchase 250 cloth HPROA bags and gift items.  Voice Vote.  Motion Carried.

New Business –
•Aldridge – Conducted a review of the HPROA 2019 expenses.  All payments were reconciled with bills.  All accounts were in order.   

Motion by Rayne, 2nd by Ashby to adjourn meeting at 9:45 a.m.
Sue Gaines
Board Secretary   

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