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Board Meeting Minutes
March 12, 2020

Prayer and Pledge of Allegiance:  Nelson Zoch

Present:   Aldridge, Barnard, Beale, Gaines, Kivela, Potell, Scheibe, St. John, Walschburger, Zoch 
Absent: Ashby, McDonald, Rayne, Toth

Parliamentarian – Bill Elkin

Sergeant at Arms: Robert Crane 

Determination of Quorum: A quorum was present.

Treasurer’s Report and Minutes of Previous Meeting: 
Motion by Walschburger, 2nd by Scheibe to approve the Minutes and the Treasurer’s Report as printed.  Voice Vote.  Motion Carried.

President – Bob Barnard
Board of Director seating arrangements and Roberts Rules of Order discussed.
Discussion of the Coronavirus and its impact on the April board and business meetings, the April 25th Houston Reunion and the Surviving Spouses Luncheon on March 17th.
Discussion regarding the HPROA gift bag to welcome new members and guests.  The cooler bag has the HPROA logo and includes a HPROA pen, letter opener, scratch pad, lanyard, clips and application form.   
Discussion regarding the HPROA member badges.
Salvador Lopez is an independent insurance agent. He worked with HPROA members in the past and now represents 16 different insurance companies thus allowing a range of options regarding cost and coverage.  Ability to switch to another insurance company if rates go up. He will make a quarterly donation to the HPROA.  Salvador Lopez, Lopez Integra Insurance, 8111 Ashlane Way, Suite 214, Woodlands, 281-724-4217 or email Salvador@lopezintegra.com.
Doug Hudson to speak at membership meeting regarding The Grand Lodge of Texas hosting a luncheon for First Responders.  
Robyn Hardeway, Child Advocate Volunteer Recruitment and Retention Manager, will make a short presentation at the business meeting.
There will be a Better Business Bureau presentation on Elder Fraud at the April business meeting.
HPOPS Executive Director Pat Franey will speak at the April Houston Reunion.
Discussion regarding number of tables needed for the Houston Reunion.
FAC recommended more professional dress standards, suite and tie, for those making the HPROA presentation at members’ services.  
Nine (9) new members approved:
Randall Adams
Tina Bailey
David Browne
Roger Chappell
Erica A. Fuenteso Michael Hightower
Darrell Schoppa
John Trevino
David Zaunbrecher
One (1) Associate Member approved:
Barbara Schwartz – Sponsor Sandra Kline

Executive Director – Anthony Kivela
The HPROA executive director will be attending a future AAPOL meeting and making a presentation.  The goal will be for us to work collectively with all employee groups on pension, City insurance & other matters beneficial to our members.
Attended an Open Enrollment meeting sponsored by the City H.R. Department.  More details to be discussed at the membership meeting.
Advised the Board that the HPOU voted to donate once every two years to the Surviving Spouses Luncheon.  In turn, the HPROA will donate annually to the Houston Police Memorial Week Ceremony as a joint sponsor with the HPOU, to assist in food for the surviving families of Line of Duty Deaths.  
A letter was drafted and sent to the widow of Line of Duty Death Sergeant Christopher Brewster, advising her of her complimentary lifetime membership in the HPROA. 
The sign-in process to the business meeting has been slightly modified.  Beginning with today’s meeting, multiple sign-in sheets will be provided in order to expedite the check-in process.  Everyone must sign in, guests included.
Discussion regarding whether associate members are allowed to access the membership database. Tabled.
Discussion about whether to make the sign-in process to the website more secure with a more unique user-name and password, based on a recommendation from multiple parties.  The executive director was asked to check with the hosting company in order to determine what work would be necessary to transition to the upgraded system.  There was also discussion about upgrading our database to bring it to current standards.  The executive director will give a report to the board next month as to what this will specifically entail, and discussion will follow at the April board meeting.  
The webmaster informed the Board of Directors in a previous board meeting, and the members in a previous business meeting, that he would be retiring from the webmaster position in August 2020.  The Board directed the executive director to obtain a formal resignation letter from the webmaster by March 31 so that the job requirements can be 
posted and then a replacement can be sought. At this time, any interested party should contact the executive director, who will collect the names until the Board officially posts the position, and the specific application process that is to be followed.  The Board will make the final decision on hiring the webmaster.   More discussion to follow in the April board meeting.

Old Business –
Pride Wear vendors discussed.  
Henry Chavez suggested an “In Memory Of …” webpage be developed.
Zoch suggested the donation wording in the Retired Badge be changed to “Donations Appreciated”.
Any “Go Fund Me” request must have Board approval.

New Business:
St.John suggested ways to encourage new memberships.  Tabled until April board
meeting.
Tabled discussion on no-cost nametags.
Tabled discussion on purchasing projector for meetings and reunions.
Turbeville’s suggestion to consider Nashville donation referred to FAC.

Adjournment:
Motion by Potell, 2nd by Beale to adjourn the meeting at 9:40 am. Voice Vote.  Motion Carried.
 
Sue Gaines
Board Secretary   

 
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