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Board Meeting Minutes
December 13, 2018

BOARD MEETING MINUTES
DECEMBER 13, 2018

Prayer and  Pledge of Allegiance:  Jim Ashby

Present:  Ashby, Barnard, Beale, Elkin, Kivela, Potell, Rayne, St. John, Toth, Walschburger, Zoch
Absent:      Aldridge, Gaines

Parliamentarian – Roy McDonald

Sergeant at Arms: Robert Crane 

Determination of Quorum: A quorum was present.

Treasurer’s Report and Minutes of Previous Meeting: 
Motion by Walschburger, 2nd by Kivela to approve the Minutes and the Treasurer’s Report as printed.  Voice Vote.  Motion Carried.

President – Steve Rayne:
Active Officers raised $55,000 during “no shave month” to support pediatric cancer research.
Badge and Gun will now be on HPOU website beginning January 2019.  There will no longer be a printed paper.
Officer Cromwell, HPD Pistol Range, states big changes are coming January 1st.  Part of the range will be closed January thru March 2019.  New guidelines are coming after first of year.  The lieutenant’s office will become retiree’s Office.
Deadline for voting is December 28, 2018 in the HPOPS run-off for the Retired Trustee Position.  Results will be announced December 31, 2018. HPROA continues to support Rodney Hill for that position.
? Motion by Ashby, 2nd by Walschburger to support Rodney Hill for the HPOPS Retired Trustee Position.  Roll call vote.  Motion Carried.
Yes: Ashby, Beale, Potell, St.John, Walschburger
No: Barnard, Kivela, Toth, Zoch
Looking at HPOU and HPOPS’s insurance company for Errors and Omissions Insurance for the HPROA and Directors.
Extra $300 in HPROA budget because we did not pay Whitney Oaks for the use of their facility for the HPROA Board meetings.
HPROA By-laws call for an audit at March meeting.  We will do a review as it has been done in the past.  Review committee will be Zoch, Toth, Gaines, and Kivela with input/ information from Cathy Buckles.
? Motion by Zoch, 2nd by Potell to continue with Budget Review process.  Voice Vote.  Motion Carried.  
Discussion regarding retirement of Executive Director Bill Elkin on December 31, 2018.  
o Two candidates for the position – John Lawson and Anthony Kivela.  Lawson is under contract with HPOPS until June therefore he withdrew his name.

o President asked for motion to accept Elkin’s resignation as Executive Director
? Motion by Barnard, 2nd by Potell to accept Bill Elkin’s resignation as HPROA Executive Director.  Voice Vote.  Motion Carried.

o By-Laws allow President to nominate Committee Chairmen.  President asked for motion to make Elkin the Chairman of the Legislative Committee.
? Motion by Barnard, 2nd by Ashby to make Bill Elkin the Legislative Committee Chairman effective January 1, 2019.  Voice Vote.  Motion Carried.

o President asked for motion to accept Kivela’s resignation from Board Position 7.
? Motion by Beale, 2nd by Potell to accept Anthony Kivela’s resignation from the HPROA Board of Directors Position 7 effective December 31, 2018.  Voice Vote. Motion Carried. 

o Duties of Executive Director discussed.  Kivela will need credit card, phone and reimbursement of expenses.  Salary for Kivela and Elkin will be worked out.

o President asked for motion to hire Kivela as HPROA Executive Director.
? Motion by Zoch, 2nd by Beale to hire Anthony Kivela as HPROA Executive Director effective January 1, 2019.  Roll Call Vote.  Motion Carried.
Yes: Ashby, Barnard, Beale, Potell, St.John, Toth, Walschburger, Zoch
Absent: Aldridge, Gaines

o President submitted the name of Roy McDonald to fill the vacant Board Position 7.
? Motion by Ashby, 2nd by Beale to replace Anthony Kivela, Board Position 7, with Roy McDonald effective January 1, 2019. Voice Vote.  Motion Carried.

o Roy McDonald will continue as Membership Chairman but will resign as Parliamentarian.

Executive Director – Bill Elkin
Pension @ $5.3B as of December 12th.  60 retirements thus far with 2 scheduled in January.
Carol Alvarado won Texas Senate Seat replacing Sylvia Garcia in the run-off. 
86th Legislative Session bills are now being filed.  There will be 22 new faces in the next legislative session.

New Business –
Three (3) new members were approved:
o Berth Massie
o Charles Michens
o James Watkins. 
Two (2) Associate Member application approved:
o Scott Becker – Sponsor Ron Headley
o Jack Schumacher – Sponsor Nelson Zoch

Good and Welfare –
Retirees can get an entry card for the HPOU Building.
Elkin and Kivela thanked the board for their support

Adjournment:
Board Minutes taken by Dorothy Ashby. 
Motion by Beale, 2nd by Zoch to adjourn meeting at 9:35 p.m.
Sue Gaines
Board Secretary   

 
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